Terms and Conditions

1.0 PAYMENTS & CANCELLATIONS
1.1 TERMS OF SERVICE

YOGAVENTURES lists what is included and not included on the trip page. Airfares, airport transfers, in-transit accommodation, visas, airport taxes, travel insurance, gratitudes and alcohol is rarely included.

1.2 BOOKING FORM

To reserve your place on one our yoga retreats please complete the Booking Form.

1.3 PAYMENT

Deposit or Full Payments can be made upon booking. If selecting deposit payment option, an invoice will be emailed to you for the final balance. Final balances are due 90 days before the retreat start date. If final payment is not received by 90 days prior to retreat start date, YOGAVENTURES reserves the right to cancel your reservation. In this case your $500 AUD non-refundable deposit will be forfeited.

1.4 CANCELLATION BY GUEST

If you wish to cancel your retreat you must notify YOGAVENTURES in writing by email. Once we’ve received your notice, cancellation will take effect subject to the following: 

If cancellation takes place 90 or more days to retreat start date participant will be refunded total payments made less $500 AUD non-refundable deposit (whether paid by deposit or full payment upfront). This $500 AUD is not refundable, transferable, creditable or compensational. Under no circumstances, change of mind, illness, injury, change of financial circumstance, work commitments or any other reason, will a refund, transfer, credit or compensation of any kind be offered for $500 AUD deposits. 

If cancellation takes place less than 90 days of retreat start date then 100% of the retreat price will be forfeited by participant. Please consider travel insurance to protect the costs of your trip in the case of injury, illness or inability to attend for other reasons.

1.5 CHANGES / CANCELLATION BY YOGAVENTURES

YOGAVENTURES reserves the right to make changes deemed necessary prior to any retreat start date. We do our best to make sure all our retreat run smoothly, on time and as promised. However, In the rare event that we need to make changes or cancel whether it be due to natural disaster, illness, civil unrest, death, closure, or any other unforeseen circumstance, we will offer a transfer to another trip or a full refund of your funds. Please allow 15 business days for refunds to be processed. If changes made to accommodation e.g. held at a new resort in the same location / city, no transfer or refund will be offered. 

As such we require all participants to purchase travel insurance and highly encourage them to purchase “cancel for any reason” to protect them against the rare chance of cancellation. You will not be entitled to claim any additional amounts or seek any compensation for any loss, expenses or damage (either direct or consequential) or for any loss of time or inconvenience which may result from such cancellation (including expenses related but not limited to visas, passports, vaccinations, gear purchases, flights, airline taxes, ground transportation, travel insurance).

1.6 DISRUPTED TRAVEL

It's the participant's responsibility to ensure a valid passport, good for 6 months from after the date you intend to return home. It is participant’s responsibility to check whether travel on their passport requires a visa. In the event that a participant’s passport or visa disrupts travel, YOGAVENTURES will not be liable for any compensation. 

2.0 INSURANCE AND DOCUMENTS

2.1 TRAVEL INSURANCE

Travel insurance for all YOGAVENTURES trips are mandatory, whether you are traveling overseas or based in the country. It is vital that travel insurance covers participant for the location and dates of retreat and includes includes medical coverage and natural disaster coverage. We highly recommend that you add 'Cancel For Any Reason' to your policy to receive financial compensation for any reason. For example you'll be covered if something comes up, a wedding, a new job opportunity, or if YOGAVENTURES has to cancel due to weather, staff injury, staff illness or other unforeseen reasons. Although normal trip cancellation will cover you for illness or injury, or for a travel companions illness, injury or death, it is limited to these. Participants without sufficient travel insurance will not be permitted to attend the retreat.

2.2 TRAVEL DOCUMENTS AND IMMUNISATIONS

It is the responsibility of each traveler to obtain all required travel documents including Visas and other travel documents unless otherwise noted. Information regarding necessary documentation is provided per retreat on our website or you can contact us for more detailed information regarding your retreat requirements. It is your responsibility to purchase correct immunisations. Please contact your nearest travel clinic for the lastest requirements.

3.0 ACKNOWLEDGEMENT

3.1 ACKNOWLEDGEMENT OF RISKS - ASSUMPTION OF RESPONSIBILITY

Although YOGAVENTURES has taken reasonable steps ensure safety, I acknowledge that this activity has risks, including certain risks which cannot be eliminated without destroying the unique character of this activity. The same elements that contribute to the unique character of this activity can cause loss or damage to the Participant including accidental injury, illness or in extreme cases, permanent trauma, disability or death and also can cause damage to or loss of property. The following describes some, but not all, of those risks.

Activities vary from retreat to retreat and may include but are not limited to: hiking, backpacking and climbing in a wide variety of environments including on rock, snow and ice; bicycling on trails and roads with a wide range of surface conditions and traffic volume; rock climbing, climbing on climbing apparatus and ropes courses, using zip-wires and rope swings; white-water rafting, river kayaking, sea-kayaking and canoeing; swimming, snorkeling and surfing; fishing.

YOGAVENTURES retreats can involve travel to remote places, oftentimes many hours from medical facilities. Transportation, evacuations and medical care can be significantly delayed; communication can be delayed, limited or not available.

Environmental risks and hazards include rapidly moving, deep or cold water; insects, snakes and predators, including large animals; falling and rolling rock; lightning, flash floods and unpredictable forces of nature, including weather which may change to extreme conditions without warning. Possible injuries and illnesses include hypothermia, frostbite, high altitude illnesses, sunburn, heatstroke, dehydration and other mild or serious conditions.

Throughout the retreat, participants are responsible for their own safety.

I (the retreat participant) acknowledge and understand that YOGAVENTURES retreats include risks of injury or death to participants. I understand the description above of these risks is not complete and that other unknown or unanticipated risks may result in property loss, injury or death. I agree to assume responsibility for the inherent risks identified herein and those inherent risks not specifically identified. I acknowledge that participation in this activity is purely voluntary, no one is forcing participation and participation is elected with full knowledge of the inherent risks. I (the retreat participant) assume and accept full responsibility for any injury, death, loss of personal property, and expenses suffered as a result of those inherent risks and dangers identified above, and those inherent risks and dangers not specifically identified and as a result of my negligence in participating in this activity.

4.0 WAIVER

4.1 RELEASE AND WAIVER OF LIABILITY

DECLARATION OF HEALTH. By accepting this Tour Participant Agreement I (the retreat participant) represent that I have no physical conditions or medical precautions which would adversely affect my ability to take part in the yoga program or other physical or cultural activities offered on YOGAVENTURES retreats. I fully understand that my participation in the yoga program or other activities could be injurious to my health and I voluntarily assume all risks related to such activities.

PERSONAL RELEASE. By agreeing to the terms outlined here and elsewhere on the YOGAVENTURES website I hereby release and discharge my rights and claims for damages or liabilities that may occur as a result of participation on a YOGAVENTURES retreat, including but not limited to damages as a result of unexpected occurrences including those from weather, local political situations, wildlife or uncontrollable acts of God, including the risk of death. I release YOGAVENTURES including its owners, directors, employees, guides, yoga teachers and partners from liability for personal injury, illness, emotional damage, incurred travel expenses or property damage I may incur as a result of participation on this retreat. For the benefit of everyone on your retreat, YOGAVENTURES reserves the right to accept or reject any participant at any time without liability, and in the event it determines, in its sole and exclusive discretion, that a participant is disruptive to the harmony of the retreat, it may without any obligation to pay a refund or any other amount whatsoever, expel such participant from the retreat. YOGAVENTURES will carry no responsibility or liability for any participant who leaves the retreat prior to its conclusion or for any activity undertaken by any participant which is not included on the retreat itinerary.

4.2 RELEASE AND PERMISSION TO PHOTOGRAPH AND VIDEO

By agreeing to the terms outlined here and elsewhere on the YOGAVENTURES website I hereby grant permission for YOGAVENTURES to the rights of my image, video or likeness. I understand that my image may be edited, copied, exhibited, published or distributed and waive the right to inspect or approve the finished product wherein my likeness appears. Additionally, I waive any right to royalties or other compensation arising or related to the use of my image or recording. I also understand that this material may be used in diverse commercial settings within an unrestricted geographic area.  Photographic, audio or video recordings may be used for the following purposes: commercial presentations, online music video platforms (YouTube, Vimeo, etc), television or broadcast media distribution, social media. By signing this release I understand this permission signifies that photographic or video recordings of me may be electronically displayed via the Internet or in the public business settings.